PRIVACY POLICY (APPLICANTS AND EMPLOYEES)

Last updated: February 9th, 2026

Heico 2004 Member, Inc. (the “Parent Company”) and its affiliates (together, the “Company”) value your privacy and are committed to protecting your Personal Information.

When you provide us with Personal Information as a staff member or job applicant after being informed of this policy, we assume that you agree that we will handle it as described in this policy.

1. What does this policy cover?

This policy is about you. It describes how we collect, use, disclose and protect employee and job applicant information. This policy also contains information on how you can exercise your rights, for example, to access or correct your information.

Our websites may contain links to other websites or resources operated by third parties, for example when you click on the links relating to our social networking accounts or on the links of the service providers of one of the Company’s four platforms. These sites and resources are governed by the policies of these third parties, and the Company assumes no responsibility for them.

2. What is “Personal Information”?

“Personal Information” is any information about an individual that directly or indirectly allows that person to be identified, such as name, birthday, photo, SIN, salary or working conditions.

3. How do we collect your Personal Information?

We collect your Personal Information when you:

apply for a job with us, including via a posting on a third-party site, by submitting an unsolicited application or through an employment agency;
following your hiring, when you submit your information by various means of communication such as e-mail, telephone or in person;
when third parties provide us with information about you (e.g., references from previous jobs, credit or criminal background checks for certain positions, etc.);
otherwise provide us with Personal Information, as part of the recruitment process, hiring, benefits administration, union membership or throughout the course of your employment or position, by various means of communication such as e-mail, telephone, via certain forms, technologies (e.g. cameras or access cards) or in person.

4. What Personal Information do we collect and why?

We will only collect, use and disclose your Personal Information according to applicable privacy laws. For example, we will only use your Personal Information for the purposes for which we have obtained your consent, or for other purposes that may be required or permitted by law.

To learn more about the categories of Personal Information we collect and the purposes for which we collect it, please read on.

For all (applicants and employees)
Which Personal Information?	Why do we collect it?
Contact information, including e-mail address Resume content, including references and professional and academic history Pre-employment test results For international recruitment, additional information may be required (e.g. work permit)	To analyze your application and contact your references If we are interested in your application, to invite you for an interview and facilitate your hiring To perform pre-employment checks (background and credit checks, for certain positions)
On-site visits Use of employer-supplied equipment: Browsing history IP address Use of certain software, such as Outlook	For control measures related to your presence/movement on the premises For security purposes, to monitor our equipment, network and premises, e.g. with cameras and access cards With your permission, to record certain calls or virtual meetings using our internal tools (e.g. Microsoft Teams)

For employees
Which Personal Information?	Why do we collect it?
Emergency contacts Details of work-related accidents, including medical details Certain medical information Dietary preferences	To communicate your emergency contacts, in case of emergency To manage work-related incidents and accidents, absences and for legal compliance and employee file tracking purposes To adapt your work environment To order meals or as part of activities
Employee file, including annual performance and social insurance number Banking information Invoices and other proof of expenses Information on dependent(s) and Beneficiary(ies)	To establish, maintain or manage your employment, including performance evaluation and salary adjustments To manage monetary and other benefits related to your employment, such as payroll, expense reimbursement, insurance, etc. For group insurance and retirement savings plan purposes
Contact information and names of family members, employee number and date of birth	If applicable, to allow you to participate in social club activities and compile a membership list. To unsubscribe from a social club, please contact the Human Resources Department.
Professional photography	For announcements (hiring, promotion, recognition) or promotion on our social media. If you do not want us to use your photo, please contact the human resources department.
Name and postal address	To send you a card during the holiday season or communicate with you on various topics about your employment. If you do not wish to receive a greeting card, please contact the human resources department.

In certain contexts
Which Personal Information?	Why do we collect it?
Contact details Photo ID (e.g. photocopy of passport or driver's license) Social insurance number	To manage the Company’s day-to-day business, for example: To maintain up-to-date information in public registers such as the REQ To enable us to make investments or open and maintain bank accounts in the Company’s name

The Personal Information listed above may not be comprehensive. It is included to explain the ways in which the Personal Information you submit may be used.

5. To whom do we disclose your Personal Information?

We may share your Personal Information with other organizations such as our service providers, for the purposes identified in the section “What Personal Information do we collect and why?” In such cases, we will endeavour to protect Personal Information through written agreements and undertakings, requiring such third parties to adopt good privacy practices and measures consistent with our expectations and applicable laws.

Category of third parties	What they do for us
Service Providers (as well as their own suppliers)	We use service providers to act on our behalf. In particular, we do business with service providers for the following purposes: Hosting of the website on which you apply Human resources management software Sending a health form to determine suitability for a position Management of security cameras and access to premises Management of insurance and health insurance schemes Payroll and time management Employee training IT support Employer-supplied work tools Hiring support and candidate evaluation services (headhunters, credit checks, criminal record checks, etc.) Taking professional photos Printing holiday cards or other gifts. When necessary for the management of our human resources, or if otherwise required by applicable law, we may need to share your Personal Information with our financial, legal or other advisors.
Government agencies	From time to time, we may provide Personal Information to certain organizations that do not act on our behalf but are authorized to request it. For example, these organizations could be government institutions or other administrative bodies, such as the Commission des normes, de l’équité, de la santé et de la sécurité du travail (CNESST), for the purposes of managing work-related incidents and accidents.
Affiliated companies	We may share your Personal Information among affiliated companies, for example in connection with centralized services that may be offered by one company to others, such as legal services, IT support, privacy office services and other administrative and professional services. We may also share Personal Information between the General Partner and limited partnerships as required by our corporate organization. The sharing of Personal Information between affiliated companies is governed by an inter-company agreement.
Courts, police forces and other public bodies	We may disclose your Personal Information where required or permitted by law, regulation, court order, subpoena, valid demand or search warrant, or in response to an investigation or other lawful request.

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6. How long do we keep your Personal Information?

We will retain your Personal Information for as long as necessary to fulfill the purposes identified in this policy, unless the law or an exceptional situation requires us to keep it longer. This could be the case, for example, in the event of litigation.

7. Where do we keep your Personal Information?

We currently store the Personal Information of our employees, job applicants and administrators on our servers or those of our service providers located primarily in the United States and Canada. However, your Personal Information may be held and used in any other country in which our service providers are located. We may disclose Personal Information in countries other than your country or province of residence, and other governments may have access to it under applicable laws.

If we disclose Personal Information outside Quebec, we will ensure that your information has a level of protection equivalent to that in Quebec, for example through contractual measures.

8. How do we protect your Personal Information?

Security measures

We implement reasonable procedures and security measures to ensure the protection of your Personal Information, whether it is stored on our servers or with one of our service providers.

For example, we have policies and practices in place to ensure that only authorized individuals can access your Personal Information. We have also prepared and implemented a Personal Information Incident Response Plan.

Warning

However, no security measure is absolute or fully guaranteed. If you believe that the security or accuracy of information you have provided to us has been compromised, please contact us immediately at the address listed in the “How to contact us” section.

9. What rights do you have regarding your Personal Information?

Depending on where you live, you may have rights in relation to your Personal Information, including:

Right of access, rectification and deletion

You may request access to and a copy of the Personal Information we hold about you.

If your Personal Information is inaccurate, incomplete or misleading, or if its collection, communication or retention is not authorized by law, you may request that it be corrected.

If information is out of date or obsolete, or if the law so requires, you may ask us to delete it.

Right to withdraw consent

You may withdraw your consent to our use or disclosure of your Personal Information.

In most cases, withdrawing your consent means that we will no longer be able to maintain your employment relationship or consider your application. Otherwise, we will inform you of the consequences of your request in our reply.

To learn more about your rights under Quebec law, click here .

To exercise your rights, please send a written request to our Personal Information Protection Officer at the coordinates indicated in the “How to contact us” section. We may ask you to provide proof of identity before responding to your request.

10. How to contact us

You may address any request, question, complaint or comment concerning this policy to our Privacy Officer:

Privacy Officer
privacy@mpg.heicocompanies.com
2000 de l’Éclipse Street, Suite 900
Brossard, Quebec J4Z 0S2
Canada

11. Will this policy be updated?

This policy is effective as of the update date at the top of this page.

We reserve the right to change this policy from time to time, notifying you of any material changes. When we make material changes to this policy, they will take effect immediately upon notice of the change being made available to you.